The GDPR requirements govern almost every data point an organization would collect, across every conceivable online platform, especially if it's used to uniquely identify a person. Doing this requires you to consider things like risk analysis, organisational policies, and physical and technical measures. This means that you should develop your website or app in such a way that builds secure data processing into its core functioning. In Recital 108, the GDPR advocates "data protection by design and by default." GDPR is not actually creating a sudden sea change when it comes to data transfer. The GDPR requires organizations to delete personal data in certain circumstances. A transfer may mean moving the source data to a machine outside the EU. Physical appearance and the GDPR Niall McCreanor 23rd February 2018 After our recent discussion on personal data under the EU General Data Protection Regulation (GPDR), many people seemed surprised by the extent to which someone’s physical appearance is considered personal data. This is why the General Data Protection Regulation (GDPR) requires a plan in place to safeguard and restore data in personal files of EU citizens whenever a technical or physical incident occurs. Physical and technological failures and glitches occur even in the best-maintained and most secure files. If you’re still using paper, a physical break-in or misplaced files would constitute a breach (this article has helpful information on securing your paper files in compliance with GDPR). Technically, what does a transfer mean? Why Physical Measures are Important to GDPR. Specialist scanning services can do the job for you extremely quickly. It also includes data routinely requested by websites, such as IP addresses, email addresses, and physical device information. The GDPR suggests encrypting personal data at Article 32. You can view files/folders in Explorer/Finder, as with any storage system, and view within the apps own UI. Deleting a backup or manipulating the files therein can be a problem for the integrity of the backup as a whole. You can encrypt log files using technologies such as OpenPGP. Don’t worry, this doesn’t mean manually scanning your whole library of documents yourself. Files can be accessed from Windows, Mac, Linux, IoS and Android platforms. From a GDPR perspective, you should think about protecting VMs as you would protect physical servers including the use of VM TPM technology. But if you’re using software to check in visitors, this responsibility will also extend to the software company. 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